IBM i Document Creation: Problems Solved

When communicating information throughout your business, there are several factors to consider.

Accuracy is, of course, a given. You want to ensure the right people are given the right information, without being distracted or confused by extraneous details. And you’ll need to ensure it’s well-presented and easy to digest.

Your spool files can provide all the accurate data you need – but manipulating the data into the right format can be a painstaking, time-consuming task. But help is at hand with spool file converter software – and if you’re using an IBM i (e.g. AS/400 or iSeries) environment, CoolSpools software makes it all so easy.

Developed by well-established IT experts Ariadne, CoolSpools is a powerful, simple and reliable IBM i file conversion tool. CoolSpools software can convert AS/400 spool file to Excel, PDF and XML.

Here are just a few of the many AS/400 document creation problems that become a thing of the past with CoolSpools…

PROBLEM: You need to produce documents including several images, such as a company logo, diagrams, forms or perhaps even photography. Inserting and formatting the images within your documents is a time-consuming process you’d rather avoid.

HOW COOLSPOOLS CAN HELP: Inserting images into IBM i PDFs is a doddle with CoolSpools. Simply tell CoolSpools where to insert the JPEG or GIF format images as it converts your spool to PDF.

PROBLEM: You’re producing a report for multiple recipients, but each recipient must only receive the part of the report that’s relevant to them. For example, you may require invoices for multiple clients or sales reports for managers covering different areas.

HOW COOLSPOOLS CAN HELP: When converting spool to Excel or PDF, tell CoolSpools the points at which the files need to be split – such as region name or invoice number. CoolSpools will split IBM i Excel output into separate files for you, saved in separate folders. Or it’ll split your converted IBM i PDFs into several documents, and can even email them to multiple email addresses.

PROBLEM: Your spool files contain a large amount of data you intend to use to populate your website. You need an easy way to import the data without manually re-entering it.

HOW COOLSPOOLS CAN HELP: CoolSpools’ powerful spool file converter can automatically generate XML from your spool files for your web applications to access. This saves time on reprogramming the data, and as it’s coming from your spool files, the accuracy and integrity of your data is assured.

These are just a handful of the ways the CoolSpools software can help you produce clear, accurate and visually attractive documents from your AS/400 data extracts. Find out more about what CoolSpools could do for you, and the reason it’s already a global success, at www.ariadnesoftware.co.uk.